Staples, founded in 1986 in Boston by Thomas Stemberg with early partner Leo Kahn, reshaped how businesses buy office essentials in the modern retail era. By pioneering the office superstore concept paired with dependable delivery, the company quickly scaled beyond a single neighborhood store into hundreds of locations. Early innovations like bulk pricing, expansive aisles, and convenient catalog and phone ordering set the stage for nationwide growth.
The brand targets small and midsize businesses, large enterprises, educators, and remote workers who need consistent supply, predictable pricing, and service at scale. With a nationwide retail footprint, a high traffic e-commerce site, and established fulfillment centers, Staples remains a dominant channel for everything from pens to printers and facilities products. Contract programs, category expertise, and reliable account management help it win long term relationships across industries.
Customers choose Staples for breadth of assortment, reliable next day shipping, and helpful in store services that simplify daily operations. Integrated solutions, including printing and marketing materials, tech support, device setup, furniture selection, and workplace safety supplies, position the company as a one stop partner for procurement teams. A mix of convenience, competitive pricing, and robust business tools keeps the brand popular in both boom times and budget cycles.
Key Criteria for Evaluating Staples Competitors
Choosing the right alternative requires looking beyond headline price. Buyers should compare capabilities that affect daily workflows, long term cost, and risk. The criteria below can help clarify true value.
- Pricing and total cost of ownership: Compare list and contract pricing, volume discounts, and rebates. Factor shipping thresholds, return costs, and any service fees.
- Product breadth and availability: Assess catalog depth across office supplies, technology, furniture, and facilities. Check inventory accuracy, fill rates, and substitution policies.
- Delivery speed and logistics reliability: Weigh next day coverage, same day options, and cut off times. Review on time rates, tracking, and surcharges for heavy or remote deliveries.
- Business account and procurement features: Look for approval workflows, cost center controls, and negotiated catalogs. Ensure ERP and e-procurement integrations, reporting, and flexible invoicing.
- Services and solutions: Evaluate print services, tech support, device deployment, furniture planning, installation, and recycling. Service breadth can reduce vendor sprawl.
- Customer support and account management: Consider dedicated reps, clear SLAs, and escalation paths. Check return policies, warranty handling, and dispute resolution speed.
- Omnichannel ease of use: Test search, saved lists, reordering, and subscriptions. Check mobile app usability, in store pickup, and seamless cart sync across channels.
- Sustainability, privacy, and compliance: Ask about responsible sourcing, eco labels, and carbon reporting. Verify data security, privacy practices, and tax exempt support.
Top 12 Staples Competitors and Alternatives
Office Depot
With a nationwide retail network and robust online store, Office Depot remains one of the most direct alternatives to Staples. The company serves small businesses, schools, and enterprise buyers with a broad catalog that mirrors much of the traditional office supply mix. Its print and tech services add service depth beyond consumables.
- Strong market presence in the United States, combining retail stores with a mature ecommerce platform. This reach supports fast delivery and convenient in store pickups.
- Product range spans paper, ink and toner, office furniture, janitorial supplies, and basic electronics. Many shoppers find product overlaps that make switching from Staples simple.
- Business programs offer negotiated pricing, punchout integrations, and account management. These features appeal to procurement teams seeking control and visibility.
- Copy and Print services compete directly with Staples Print, covering marketing materials, presentations, signage, and binding. Same day options are available in many locations.
- Tech services provide PC setup, repairs, and device protection plans. This creates a one stop option for offices that need both gear and support.
- Frequent promotions, rewards, and subscription options help lower costs for high consumption categories. Shoppers often compare weekly deals between the two brands.
- Delivery coverage includes next day shipping in many metros. For urgent needs, buy online pick up in store provides near immediate fulfillment.
Amazon Business
As a procurement focused marketplace, Amazon Business aggregates thousands of sellers into one buying experience. Organizations of all sizes use it to consolidate office supplies, breakroom items, and technology. Its scale and logistics make it a formidable alternative to traditional office retailers.
- Massive catalog includes paper, ink, peripherals, office furniture, cleaning supplies, and snacks. Buyers can standardize brands or explore lower cost equivalents.
- Multi user accounts, approval workflows, and spending limits support corporate purchasing policies. Integrations with eprocurement systems streamline ordering.
- Business pricing and quantity discounts deliver savings for bulk orders. Tax exempt purchasing is available for eligible entities.
- Fast shipping through Prime and Business Prime reduces downtime for critical supplies. Consolidated shipments can help reduce packaging and receiving workload.
- Detailed analytics provide insight into spend by department and category. These tools help procurement teams manage budgets and compliance.
- Seller competition often drives lower prices compared to brick and mortar retailers. Reviews and Q and A aid in vetting products before purchase.
- Device and electronics selection rivals specialty chains, covering monitors, networking, and peripherals. Coupled with easy returns, it simplifies tech replenishment.
Walmart
Known for scale and everyday low prices, Walmart offers a broad assortment of office, school, and breakroom supplies. Many shoppers combine office purchases with general merchandise in one trip. Its omnichannel services create convenience for both households and small businesses.
- Extensive store footprint enables fast local pickup for ink, paper, and basic office accessories. Same day fulfillment is common in many markets.
- Competitive pricing on commodity items appeals to price sensitive buyers. Regular rollbacks help stretch budgets during peak seasons.
- Product categories include stationery, storage, printers, laptops, cleaning supplies, and snacks. Seasonal back to school assortments are particularly deep.
- Walmart Business offers curated assortments and invoicing for organizations. This program helps separate personal and business procurement.
- Delivery options range from next day shipping to local delivery windows. Consolidated online ordering simplifies replenishment cycles.
- Private label brands provide value oriented alternatives to national names. Quality has improved in many categories, encouraging repeat purchase.
- In store returns and customer service provide quick resolution for issues. This reduces the friction of experimenting with new products.
Target
Target attracts consumers and small teams with a curated selection of office basics alongside design forward supplies. Its stores emphasize a clean shopping experience that pairs organization products with décor. This approach appeals to home offices and creative teams.
- Strong presence in suburban and urban centers makes quick trips convenient. Drive Up and Order Pickup help busy shoppers save time.
- Product focus includes stationery, planners, printers, ink, and organizational storage. The mix often features stylish options not found at warehouse clubs.
- Partnerships and exclusive brands bring unique designs to everyday office items. This differentiates Target from commodity driven retailers.
- Competitive promotions during back to school and seasonal resets. Buyers often stock up on paper goods and writing instruments during these windows.
- Target Circle rewards can produce incremental savings over time. Business customers with small offices appreciate predictable deals.
- Website and app integrate inventory visibility and same day services. This reduces wasted trips and supports rapid replenishment.
- Returns are typically straightforward, making product trials low risk. That flexibility helps compare items against Staples equivalents.
Best Buy
For offices that prioritize technology, Best Buy is a go to source for computers, monitors, and peripherals. The retailer complements hardware with services that simplify setup and support. This tech centric approach covers many categories that overlap with Staples technology aisles.
- Deep selection in laptops, desktops, displays, networking, and conferencing gear. Access to leading brands helps standardize office fleets.
- Geek Squad services handle deployment, protection plans, and repair. Businesses reduce downtime by outsourcing routine tech tasks.
- Best Buy Business offers volume pricing and account support. This program makes it easier to equip teams across locations.
- In store pickup and same day delivery options serve urgent needs. Curbside and appointment based service add convenience.
- Accessory assortment includes printers, ink, storage, and cables. Bundles and open box deals can lower total cost of ownership.
- Expert associates provide guidance on compatibility and specs. This consultation can be valuable for small IT teams.
- Financing and leasing options help spread large technology investments. Flexible terms appeal to growing companies.
Costco
Costco’s membership model emphasizes bulk value across office supplies, snacks, and equipment. Many small businesses rely on its warehouses for frequent restocking. The brand’s focus on quality and efficiency makes it a credible alternative for high volume buyers.
- Competitive bulk pricing on paper, ink, coffee, and breakroom essentials. Members often realize meaningful per unit savings.
- Business Center locations expand selection for offices and food service. Hours and inventory cater to professional buyers.
- Private label Kirkland Signature provides reliable quality at lower cost. This helps standardize consumables without sacrificing performance.
- Office furniture options include desks, chairs, and storage. Seasonal specials can rival dedicated office dealers.
- Online ordering with two day delivery supports routine replenishment. Inventory visibility helps plan purchases efficiently.
- Return policy is customer friendly, reducing risk on big ticket items. That assurance encourages trials of new brands.
- Ancillary services like printing through third parties and photo can fill basic needs. While not as extensive as Staples Print, they cover common requests.
Sam’s Club
Owned by Walmart, Sam’s Club brings a membership warehouse experience to office and breakroom needs. Small companies appreciate the blend of bulk consumables and occasional office furniture deals. The chain competes on value and convenience.
- Bulk assortments cover paper, mailing supplies, janitorial items, and snacks. Members reduce trips by purchasing larger cases.
- Club Pickup and Scan and Go streamline the shopping process. Time savings matter to small business owners.
- Private label Member’s Mark offers cost effective alternatives in many categories. Quality improvements make it a credible replacement for national brands.
- Business membership adds early shopping hours and extra benefits. This creates a smoother replenishment routine.
- Online delivery extends access to items not stocked in every club. Subscriptions can automate staples like paper towels or K cups.
- Office furniture and technology appear in rotating deals. Buyers watch for seasonal values on chairs, monitors, and printers.
- Consistent pricing provides budget predictability for commodity supplies. Many teams compare totals against Staples before ordering.
W.B. Mason
W.B. Mason is a long standing regional office products dealer known for personalized service. The company focuses on B2B accounts with dedicated reps and delivery fleets. It positions itself as a high touch alternative to national chains.
- Strong presence across the Northeast and Mid Atlantic with expanding coverage. Local warehouses support quick fulfillment and responsive service.
- Product lines include office supplies, furniture, cleaning, breakroom, and safety. This breadth allows businesses to consolidate vendors.
- Account management and contract pricing cater to mid market and enterprise clients. Custom catalogs help enforce brand and product standards.
- Furniture services include space planning, installation, and project management. Many customers value turnkey office refresh solutions.
- Fleet delivery with desk side drop off reduces internal handling. Drivers become familiar with site requirements and schedules.
- Online portal integrates approvals, cost centers, and reporting. Procurement teams gain visibility similar to larger marketplaces.
- Service reputation and responsiveness differentiate it from big box retailers. Customers seeking consistent attention often switch from self service models.
FedEx Office
Formerly Kinko’s, FedEx Office centers on printing, copying, and shipping for individuals and businesses. It fills a niche for quick turn marketing materials and documents. Many offices rely on it as an outsourced print shop near their teams.
- Comprehensive print services include brochures, posters, booklets, and signage. Same day and overnight options address tight deadlines.
- Integration with FedEx shipping simplifies logistics for events and remote teams. You can print, pack, and ship from one counter.
- Self service and full service options match different budget levels. File checks and proofing help reduce errors.
- Business accounts offer discounts and centralized billing. Multi location companies can standardize templates and brand colors.
- Wide format and specialty substrates expand marketing possibilities. This goes beyond the everyday print capabilities in many retail stores.
- Convenient locations in business districts and near campuses. Extended hours support last minute needs.
- Online design tools and file uploads accelerate ordering. Real time pricing helps teams plan costs quickly.
IKEA
IKEA stands out in office furniture with modern designs at accessible price points. Entrepreneurs and home office users frequently outfit workspaces with its modular systems. The company’s flat pack logistics enable broad availability and affordability.
- Furniture portfolio covers desks, task chairs, storage, lighting, and room dividers. Configurable collections support small and growing teams.
- Value pricing helps stretch fit out budgets without sacrificing aesthetics. Many buyers mix IKEA furniture with tech purchased elsewhere.
- Planning tools and showrooms inspire layout ideas for home and small offices. In store expertise can speed decision making.
- Durable options in the IKEA Business range target commercial use. Volume purchasing benefits are available for registered companies.
- Click and collect plus delivery services simplify fulfillment. Spare parts availability supports long term maintenance.
- Sustainability initiatives resonate with mission driven organizations. Materials sourcing and circular programs are prominently communicated.
- Broad style variety differentiates it from more utilitarian office dealers. This attracts creative teams seeking a distinct look.
Uline
Uline is a leader in packaging, shipping, and industrial supplies that also stocks core office items. Operations teams value its deep inventory and fast delivery across North America. It is often chosen to consolidate facility and office purchasing.
- Extensive catalog spans boxes, mailers, tape, janitorial, safety, and shelving. Office categories include paper, desk supplies, and seating.
- Regional distribution centers enable next day delivery to many locations. Reliability is a primary differentiator for time sensitive operations.
- Printed and digital catalogs make product discovery straightforward. Clear specifications help maintenance and procurement teams compare options.
- Custom packaging and branded materials support ecommerce and retail brands. This extends beyond the capabilities of typical office stores.
- Volume pricing and freight options are optimized for bulk buyers. Cost per unit drops meaningfully at higher tiers.
- Dedicated account reps assist with product selection and sourcing. Businesses appreciate single point of contact service.
- Combining facility and office supplies reduces vendor count and invoices. Many firms move commodity office items from Staples to Uline for simplicity.
Wayfair
Wayfair has become a prominent destination for office furniture and décor, particularly for remote and hybrid environments. The platform’s vast selection enables granular style and budget matching. Businesses use Wayfair Professional to manage purchases at scale.
- Huge assortment of desks, ergonomic chairs, storage, acoustic panels, and décor. Filters allow buyers to narrow by size, material, and certifications.
- Wayfair Professional offers discounted pricing, tax exempt purchasing, and invoicing. Project lists and shared carts aid collaboration.
- Delivery options range from parcel to white glove installation. This flexibility supports both home offices and corporate spaces.
- Product pages include reviews and detailed specs for informed decisions. Visuals and 3D room tools help with planning.
- Brands include both value and premium manufacturers. Buyers can standardize on a look while meeting different budget tiers.
- Dedicated service teams assist with large orders and replacements. This reduces risk when furnishing multiple locations.
- Specialized categories like conference tables and reception seating rival traditional dealers. Many teams compare these directly to Staples furniture offerings.
Targeted alternative: Zoro
Zoro, an online distributor owned by Grainger, blends MRO products with a growing office supply assortment. Small and mid sized businesses use it to source everything from tools to ink. Its pricing and selection make it a practical procurement hub.
- Catalog spans safety, cleaning, tools, packaging, and office basics. Consolidation reduces the need for multiple vendors.
- Competitive everyday pricing with frequent promo codes. Buyers often find savings on janitorial and facility items compared to retail chains.
- Fast shipping from multiple warehouses supports reliable replenishment. Inventory depth helps avoid stockouts.
- Business accounts enable quotes, tax exemption, and order history. These features mimic the control found in larger marketplaces.
- Strong selection in facility and maintenance categories complements office needs. This is attractive to warehouses and light industrial offices.
- Clear product data and filters make technical items easier to evaluate. Procurement teams can standardize SKUs across sites.
- Customer service is responsive via chat and phone. Returns are straightforward, reducing adoption friction.
B&H Photo Video
B&H Photo Video is a specialist in professional electronics, computing, and production gear used by modern offices. Creative teams and IT departments rely on its deep inventory and expertise. The retailer offers both consumer friendly service and business oriented support.
- Comprehensive tech catalog covers laptops, monitors, storage, networking, video conferencing, and content creation tools. This surpasses generalist office stores in pro gear.
- Competitive pricing and regular deals on major brands. Education and business discounts can add further savings.
- Knowledgeable sales staff provide detailed guidance and compatibility checks. Pre sales support helps avoid mismatched components.
- Fast shipping nationwide and in store pickup in New York City. Well managed logistics support time critical projects.
- B&H For Business offers quotes, volume pricing, and dedicated reps. This program aligns with procurement requirements.
- Extensive accessory ecosystem enables one stop builds for studios and conference rooms. Bundles simplify purchasing and installation.
- Robust product pages with specs, reviews, and Q and A support informed decisions. This reduces returns and setup issues.
Top 3 Best Alternatives to Staples
Office Depot OfficeMax
Office Depot OfficeMax stands out for mirroring much of Staples core mix, including office supplies, furniture, technology, and in store services. It offers broad store coverage, robust buy online pickup in store options, and reliable print and tech support. Frequent promotions and a familiar shopping experience make it an easy switch.
Key advantages include a rewarding loyalty program, same day pickup on many essentials, and business account options through ODP for negotiated pricing. Managed print, device setup, and recycling services add convenience for busy teams. It suits small to midsize businesses, schools, and remote workers who value fast fulfillment and hands on service.
Amazon Business
Amazon Business stands out for unmatched product selection, fast delivery, and strong purchasing controls. You can source everything from paper to networking gear in one place, often with competitive pricing and quantity discounts. Centralized dashboards simplify spend visibility across locations.
Key advantages include multi user accounts, approval workflows, budgeting tools, and tax exempt purchasing for eligible organizations. Business only pricing and analytics help teams control costs at scale. It suits growing companies, distributed teams, and procurement leaders who prioritize selection, speed, and process control.
Costco
Costco stands out for bulk value on office basics, breakroom supplies, snacks, janitorial items, and select electronics. Members benefit from consistent pricing, strong private label quality, and an easy returns policy. Business Centers in select markets go deeper on commercial pack sizes.
Key advantages include low per unit costs, reliable stock on everyday essentials, and seasonal deals on office furniture and tech. The trade off is a membership requirement and bulk oriented quantities. It suits cost focused small businesses, startups, and facilities managers who can plan purchases and buy in volume.
Final Thoughts
There is no shortage of strong Staples alternatives, and the right fit depends on how you buy and what support you need. If you want store based service and fast pickup, Office Depot OfficeMax is a natural parallel. If you value scale, controls, and rapid delivery, Amazon Business excels, while Costco shines for bulk value on everyday essentials.
Start by mapping your priorities, price consistency, product depth, delivery speed, store access, and account management. Then shortlist one or two providers that match your buying style and volume. With a focused approach, you can maintain supply continuity, reduce costs, and keep teams equipped without compromising convenience.
